The plan

Everything worked backwards from the summit, 9 to 12 November 2026 in Lisbon. From the team brief, part two and the plan of 26 October. Goals in the plan's order: usage first, the sale after. This is a plan: nothing on it has happened unless its status says so.

The schedule to 12 November

WhenWhatStatus
31 Oct to 2 NovThe site and the team up from the template: brief, roles, policies, keys, the schedule, the first release; the company map started.now
Mon 2 Nov, 14:00Design approved for the cards (7), flyer, stickers and tee artwork, with the QR codes generated from final URLs and test-printed; the safest print orders go in that evening (Portugal before 20:00, UK before 19:00). See the design track.planned
2 NovFirst meetings of the team (the operator's lunch): owners for the first companies, the role cards, the design budget, who orders what.planned
3 to 8 NovThe map filled and prioritised; an asset (a page) for each of the first companies; meetings booked; the design files approved and sent to print; meetups in the Algarve.planned
Mon 2 and Tue 3 NovNail it all down (brief 3): each person's gravity and strategy, the shirts and hoodies, the first friendly's agentic team.planned
Wed 4 NovA plan, a mapping and the agents in place for each person (brief 3).planned
by Thu 5 or Fri 6 NovAbout 20 meetings booked with people primed to meet us; a team member arrives on Thu 5 (brief 3).planned
Fri 6 and Sat 7 NovFor each booked meeting, what we bring: their analysis, the risk analysis, how RiskMandate helps, and how they buy (brief 3).planned
Tue 10 and Wed 11 NovEveryone we meet primed for the stand on Thu 12: a meeting booked or a QR scanned (brief 3).planned
Thu 12 NovOur day on the stand (brief 3; the stand location to go on the shirts once known).planned
by 6 to 7 NovPrinted items delivered (UK by 6 Nov, Algarve and Lisbon by 7 Nov): see the design track below.planned
9 to 12 Nov, LisbonSeven people, one board, a daily debrief on this site, the map updated after every meeting, content published as it happens; every memo or card acted on within the hour.planned
The week afterEvery conversation followed up from the map, every page made, a debrief of the team itself; then each role pauses.planned

What the operator needs to decide

DecisionFromStatusAnswer
Who owns which companies on the map (one owner each among the seven).both briefsopen
Each person's role card: what they follow, which conversations they lead, what they are not doing, and their yes to be named.part twoopen
Who reviews which team agent's output daily.team briefopen
How each person's agent joins: its key, its vault, what its CRM shares with the team view.part twoopen
The design budget, the designer, and the order-by dates once there are quotes.both briefsopen
The designer's card, once asked how they like to work.part twoopen
Which email accounts join first, and when each email agent gets its key.team briefopen
Who receives the printed items, and where (Algarve, UK or Lisbon). Kept private: never on this site.part twoopen
What we can sell at the summit, and how someone buys it from a phone.part twoopen
Where the team CRM lives: the existing CRM vaults (public and private) on dev.send.sgraph.ai, with one file per company and person by shared id, as the inbox recipe describes. The public map on this site is the team view.the conductor, 1 Novproposed
The schedule: a conductor wake every 2 hours, in the conductor's standing session. Change it to hourly or 4-hourly as the work needs.the operator, 1 Novdecidedevery 2 hours, from 1 November 2026
Each person's gravity: what they want from the summit (business, a job, RiskMandate, SGit) and the strategy the team runs for it.brief 3open
The card-to-analysis loop: which agent turns a card or email into the company analysis, the risk analysis and how RiskMandate helps, within the hour, and who reviews it before it is sent.brief 3open
Shirts and hoodies: how many per person, a colour per person, which messages, the stand location, a backup design, and who produces them by when.brief 3open
A sponsor for the merch: who is asked, with what brief, deck and business case, and whether the organisers allow sponsor logos. Owner: Silvio (his brief: [brief-silvio](../brief-silvio/index.html)); proposed cut-off Wed 4 Nov 12:00.brief 3decidedNo sponsor: the merch is RiskMandate only, no other brand and no Web Summit name or logo (Dinis, 2 November 2026). The print files: /print/.
The first friendly's agentic team: what it runs (site, calendar, email, promotion, student work), under which behaviour policies, starting when.brief 3open
newsroom.web-summit.sgit.ai: its own repository and agentic team, managed by which human collaborator, and what it publishes that this site does not.the operator to conductor.3, 1 Novproposed

The design track, worked backwards

T-shirts, hoodies, cards for everyone, flyers, a banner and stickers: each has to be designed, approved, ordered, printed and delivered before 9 November, so each gets the date its design must be approved and the date it must be ordered, from the printers' published lead times. Every printed item carries a code that leads to a page. The designer decides; the designer agent produces. Lead times and prices are the suppliers' published figures read on 1 November 2026, not quotes; the real totals appear only at checkout. Delivery target: Friday 6 November everywhere (online printers in Portugal do not deliver on Saturdays).

ItemDesign approved byOrdered byDelivered bySupplier (proposed)Notes
Business cards, one design per person with a personal QR
7 x 100 (7 separate artworks; 85x55 mm)		SAFEST: Mon 2 Nov 14:00 (all 7 cards, QR URLs live and tested). FALLBACK: Tue 3 Nov 14:00.PT: SAFEST: Mon 2 Nov before 20:00 Lisbon (arrives Thu 5, one day to spare). LAST POSSIBLE: Tue 3 Nov before 20:00 (arrives Fri 6, no margin). · UK: SAFEST: Mon 2 Nov, Vistaprint Rush before 19:00 (arrives Wed 4, two days to reprint). FALLBACK: Thu 5 Nov before 11:00 (Vistaprint Next Day) / 12:00 (MOO) for…Fri 6 NovPT: Vistaprint PT (vistaprint.pt), 'Envio urgente' eligible card range · UK: Vistaprint UK (Rush / Next Day) or MOO (next-day on selected cards); instantprint as…Seven different names = seven separate products/line items at Vistaprint (minimum 100 each). Each QR points to https://web-summit.sgit.ai/team/<id>/; those pages must exist before ordering (the roster today shows role…
Small flyer to hand out, QR to the summit site
500 (A6 105x148 mm recommended; A5 if more text)		SAFEST: Mon 2 Nov 14:00. FALLBACK: Wed 4 Nov 14:00.PT: SAFEST: Mon 2 Nov 20:00 (arrives Wed 4). LAST POSSIBLE: Wed 4 Nov 20:00 (arrives Fri 6). · UK: SAFEST: Mon 2 Nov before 19:00, Vistaprint Rush (arrives Wed 4). FALLBACK: Thu 5 Nov before 11:00, Next Day (arrives Fri 6).Fri 6 NovPT: Vistaprint PT flyers (Envio urgente eligible) · UK: Vistaprint UK Next-Day Flyers or instantprint next-day flyersFlyers are light: print once (in PT for delivery to the Algarve, or UK and carry). 500 A6 on 150gsm weighs roughly 1.2 kg (estimate).
Roll-up / roller banner for the stand or meetups
1 (approx. 85x200 cm; check exact product size)		Mon 2 Nov 12:00 (banner artwork is the simplest piece: logo, one line, URL/QR).PT: Vistaprint PT standard: would have needed ordering by Thu 29 Oct for Fri 6 -> TOO LATE. 360imprimir/Pixartprinting: order Mon 2 Nov only if the checkout date… · UK: SAFEST: Tue 3 Nov (next-day -> Wed 4). FALLBACK: Thu 5 Nov before the cut-off (shown at checkout, not published on the page) -> Fri 6.Fri 6 NovPT: No safe published express option found in PT: Vistaprint PT roll-ups are NOT in its… · UK: instantprint roller banner (next-day), carried to Lisbon by a UK travellerRecommended: print in the UK (instantprint next day) and a UK person checks it in as luggage (cassette ~85-90 cm long in a carry case, length estimate), OR a local PT shop confirmed by phone on Mon 2. Do not rely on…
Stickers (logo / QR)
250 (e.g. 50 mm circle or sticker sheets)		SAFEST: Mon 2 Nov 14:00. FALLBACK: Tue 3 Nov 14:00.PT: SAFEST: Mon 2 Nov 20:00 (Thu 5). LAST POSSIBLE: Tue 3 Nov 20:00 (Fri 6). · UK: SAFEST: Mon 2 Nov 19:00 Rush (Wed 4). FALLBACK: Wed 4 Nov 19:00 Rush (Fri 6) or Thu 5 next-day where offered.Fri 6 NovPT: Vistaprint PT sticker sheets ('Envio urgente' eligible; round single stickers eligibility… · UK: Vistaprint UK circle sticker sheets (Rush eligible) or instantprint 'Next Day Stickers' /…Optional item: drop first if time runs short.
Branded T-shirts
3 per person going (the seven: 21 shirts; the operator, 2 Nov), a very different colour per person, a set of messages, a plainer backup (sizes per person: TO DECIDE)		SAFEST: Mon 2 Nov 14:00 (artwork + colour + everyone's size). FALLBACK: Tue 3 Nov 14:00.PT: SAFEST: Mon 2 Nov 20:00 (Thu 5). LAST POSSIBLE: Tue 3 Nov 20:00 (Fri 6). · UK: SAFEST: Mon 2 Nov 19:00 Vistaprint Rush (Wed 4). FALLBACK: Wed 4 Nov 19:00 Rush (Fri 6), or an express DTG printer booked by phone Tue 3.Fri 6 NovPT: Vistaprint PT Fruit of the Loom unisex T-shirt (the only T-shirt in its 'envio urgente'… · UK: Vistaprint UK Fruit of the Loom unisex T-shirt ('express shipping available'); fallback a…Decide ONE garment colour and print position for everyone. Collect sizes today; it gates the order. Order tees for everyone in one country and carry, to keep one batch colour-matched.
Branded hoodies
~7, one per person (the operator wants one; brief 3) (sizes: TO DECIDE)		Mon 2 Nov 12:00 (reuse the T-shirt artwork).PT: Pre-travel delivery via Vistaprint: TOO LATE (needed ordering by Thu 29 Oct). Option A: local shop, book Mon 2 Nov morning. Option B: Vistaprint PT standard… · UK: Vistaprint: TOO LATE. Express printer: confirm by phone Mon 2, order by Tue 3 Nov for Thu 5/Fri 6.Fri 6 NovPT: No published express hoodie option: Vistaprint PT hoodies (e.g. B&C) are not in its… · UK: Vistaprint UK hoodies (e.g. B&C ID.003) are not in its express clothing list; UK express…Hoodies are the item most at risk. Recommendation: treat them as nice-to-have; if no shop confirms by Mon 2 noon, drop them or accept delivery in Lisbon on ~Tue 10.

The critical path

What the designer agent recommends

The brief for the designer: team/designer/designer-brief.md.

Already too late on standard service

Codes on print

Sources

From a voice memo to a follow-up, within the hour

  1. Something is recorded: a voice memo after a conversation, a photo of a business card, a note to an agent, a code scanned at our stand.
  2. The owner's agent picks it up at its next wake, within the hour.
  3. The record is updated: the company and the person in the owner's personal CRM (private), the conversation in its timeline, the next step; the team view on this site shows only the owner, the status and the next step.
  4. An asset is made: a page for that company, with what was discussed and what we can do for them.
  5. A follow-up is drafted in the person's own email, waiting for them.
  6. The person sends it. No email goes out on its own.

What we ask each person for their card

To kickstart, in the first meetings

For an agent: this page is https://web-summit.sgit.ai/plan/index.html. Site index for agents: https://web-summit.sgit.ai/llms.txt. Source: https://github.com/SGit-AI/SGit-AI__Website__Web-Summit (release branch dev). Identity of the agent that runs this site: https://web-summit.sgit.ai/agent/index.html.